Notify Cloud - v7.5

Explore our latest release of enhancements and the new features of Notify Cloud - v7.5

Risk Assessments Enhancements

Risk Assessment Read and Sign

This new feature allows employees to read and electronically sign risk assessments directly within the system, streamlining the process of confirming employee understanding and compliance.

Key Features:

• Users can now access assigned Published Risk Assessments and acknowledge they have read and understood the content by signing off directly within the platform. 

  

• Risk Assessment managers are able to track and export which users have completed the 'Read and Sign' process, ensuring transparency and accountability.

• Improved Compliance Tracking: Easily monitor who has read and acknowledged the risk assessments, ensuring accountability and compliance with health and safety regulations.

• Streamlined Processes: Reduces the need for manual paperwork or tracking acknowledgments across multiple platforms, saving time and resources.

• Enhanced Communication: Ensures that employees have easy access to critical safety information, promoting a safer workplace.

• Audit-Ready Records: Automatically logs signed acknowledgments, simplifying reporting and audit preparation.

Construction Example Scenario:
A construction company is preparing for a new project involving work at height. The site manager uploads a risk assessment detailing hazards like falling objects and slips, as well as control measures like personal protective equipment (PPE) and scaffold checks. Workers can access this document via their smartphones or tablets, review it, and provide their digital signature to confirm they understand the risks and safety measures before stepping on-site.

Manufacturing Example Scenario:
In a manufacturing plant, a risk assessment is prepared for operating heavy machinery, highlighting risks such as entanglement or pinch points. Machine operators are required to read the risk assessment and sign it digitally at the start of each shift or before starting a new task.

Risk Assessment PDF Export Improvements

We’ve made improvements to the output when exporting Risk Assessment’s to PDF that provides a more polished and user-friendly experience. These updates ensure clarity, professionalism, and better usability of exported documents for sharing and compliance purposes.

• Font and Styling Consistency:

  • All text elements now follow a unified font style and size for a more professional and aesthetically pleasing appearance.

  • Improved formatting ensures a clean, easy-to-read layout, reducing confusion and presenting a consistent brand image.

• Improved Hazard and Controls Readability:

  • Hazard descriptions and associated control measures are now clearly delineated and better organised, making it easier to review key safety information at a glance.

  • Enhanced spacing and alignment ensure crucial details are never overlooked.

• Improved Summary Page:

  • The summary page now provides a clearer, more concise overview of key risk assessment details, making it ideal for quick reference during audits or briefings.

  • New layout improvements make it easier to navigate and extract critical information.

• Improved Safe System of Work Summary Page:

  • The Safe System of Work section has been reorganised for greater clarity and readability.

Construction Example Scenario:

A construction company is conducting a site inspection to review risk assessments with a client and regulatory inspectors. Improvements will help make a strong impression during meetings, ensures all parties understand the risks and controls, and supports seamless compliance checks.

Manufacturing Example Scenario:

A manufacturing plant is preparing for a safety audit and needs to provide risk assessments for various operations, such as operating a press machine. Improvements will streamline communication with auditors, reinforce the company’s commitment to safety, and reduce the risk of non-compliance due to unclear or poorly presented documentation.

Method Statement Enhancements

Method Statements Read and Sign

This feature enables employees to review and sign method statements digitally, ensuring that all workers understand the detailed procedures and precautions for their tasks.

Key Features:

• Users can now access assigned Published Method Statements and acknowledge they have read and understood the content by signing off directly within the platform.

• Method Statement managers are able to track and export which users have completed the 'Read and Sign' process, ensuring transparency and accountability. 

  

• Efficient Documentation: Eliminates the need for physical signatures, centralising records in a secure digital environment.

• Enhanced Safety Awareness: Encourages thorough understanding of task-specific procedures, reducing the risk of accidents or missteps.

• Regulatory Confidence: Maintains detailed logs of compliance with method statement reviews, strengthening your ability to meet legal and industry standards.

Construction Example Scenario:
Before starting a concrete pour, the foreman uploads a detailed method statement outlining steps like site preparation, mixing ratios, and pouring techniques, as well as safety precautions such as wearing rubber gloves and ensuring proper ventilation. Workers on-site access the document, review the step-by-step instructions, and sign it digitally to confirm they will follow the prescribed methods.

Manufacturing Example Scenario:
In a manufacturing facility, a method statement is provided for cleaning and reassembling production line equipment. It includes step-by-step instructions, necessary PPE, and lockout/tagout procedures. All maintenance staff are required to read and sign the method statement digitally before starting the task.

Document Management Enhancements

Our latest update makes document signing even more flexible! Users can now sign a document multiple times, which is especially helpful for SHEQ professionals who need ongoing approvals or confirmations. This added functionality supports clearer tracking and compliance, making it easier to stay aligned with safety standards.

Key Features:

• Ability to sign a Document multiple times which will be tracked within the Read Confirmation Log that allows users to demonstrate a audit trail compliance.

Construction Example Scenario:

In construction, a foreman may need to sign a risk assessment at the start of a project and again after each safety review. Now, they can add multiple signatures to the same document, tracking their acknowledgment as new safety updates are made.

Manufacturing Example Scenario:

In manufacturing, machine operators might need to sign off on daily equipment inspections. With this update, they can sign the same checklist throughout the week, each time they inspect the equipment, providing a clear record of compliance.

Incident Management Enhancements

We’ve introduced enhancements to the status colour system in incident reports to visually guide users through each stage of an investigation. These updates ensure a more intuitive user experience by making it easier to identify the progress of incident investigations at a glance.

• Enhanced Efficiency: Quickly assess which reports need action or follow-up, saving time and enabling more effective prioritisation.

• Improved Clarity: Visual indicators reduce the likelihood of overlooking reports that require immediate attention or are stuck in a specific stage.

• Streamlined Communication: Team members can easily understand the status of an incident investigation without relying solely on textual descriptions.

• Proactive Incident Management: Early identification of delayed or stagnant investigations allows for timely intervention, improving overall safety outcomes.

At Notify we call this ‘keeping our lights on!!'. Essentially this is about good housekeeping to ensure the infrastructure, code, third party components and the plumbing we use is maintained, secure and in good working order.

Scheduled Downtime

We are really looking forward to delivering this version to you. There will be scheduled period of downtime on the evening of Wednesday 04th December to allow us to introduce these new features into Notify. We will endeavour to keep any disruption to a minimum.