What do User Permissions mean?

Below is a  description of each of the access levels where we have maintained a consistent approach to access across the modules, including a table of permission level by module. 

Company Manager

This permission group does not apply any restriction to the data hosted within the application therefore this will allow you the highest level of access to your data.

 

Confidential Manager

This permission group should be applied to users who need the ability to view and manage all confidential incidents, actions and audits.

 

Department Manager

This permission group is intrinsically linked to the user’s organisational structure link. With this permission group assigned, the user will be restricted to access data specific to area(s) of the organisation that they are linked to.

Click here to learn more about linking user profiles to an area of your organisation structure.

 

Restricted Department Manager

This permission group is intrinsically linked to the user’s organisational structure link. With this permission group assigned, the user will be restricted to access data specific to area(s) of the organisation that they are linked too.

In addition to the above, the user will also be prevented from being able to delete data from the application.

 

Assigned

This permission group restricts access to data that is not assigned to the user. They will only ever be able to manage data that has been assigned to them either by default or manually.

 

 

System Administrator Permissions 

 

Assigned Department Form Template Manager

This permission group is intrinsically linked to the user’s organisational structure link. With this permission group assigned, the user will be restricted to view and manage assigned department form templates.

 

Audit Lock Template Manager

This permission group will allow you to lock and/or edit locked audit form templates.

 

Company Settings Administrator

This permission group will allow you to manage your company settings. 

This includes: 

• Enabling 2 Factor Authentication for all users. 
• Enabling external action passcode
• Uploading your company logo
• Enabling additional languages
• Generating an Incident QR code
• Enabling auto-calculation of Lost Days
• Configuring your action settings for action analysis
• Overriding Risk Matrix descriptions for the Risk Management module
  
  
  

Department Form Template Manager

This permission group is intrinsically linked to the user’s organisational structure link. With this permission group assigned, the user will be restricted to view and manage their department's form templates.

 

Form Template Manager

This permission group does not apply any restriction. With this permission group assigned, users will have the ability to view and manage all form templates across your organisation.

 

Global Lists Manager

This permission group allows the user to create, view and manage Global Lists that are used within forms associated to your organisation. (This permission gives organisations ‘granted access’ the ability to self-manage Incident Categories) 

 

Hours Worked Manager

This permission group allows users the ability to track the number of hours worked against your organisation structure. This permission has a direct connection with our Extended Dashboard module where users can track Accident Frequency Rates for incident data flagged as RIDDOR and Lost Time.

 

Organisational Chart Manager

This permission group allows users to view and manage the Organisational Chart which also gives the ability to set up default incident assignees to specific areas of your organisation.

 

Restrict Setting Incident as Lost Time

This permission group restricts users from being able to flag an Incident as Lost Time on the Incident Management module.

 

Restrict Setting Incident as Reportable

This permission group restricts users from being able to flag an Incident as Reportable on the Incident Management module.

 

Restrict Setting Incident Priority

This permission group restricts users from being able to set/edit the Priority on Incidents in the Incident Management module.

 

Risk Assessment Template Manager

This permission group allows users to view and manage all risk assessment templates across your company.

 

Method Statement Template Manager

This permission group allows users to view and manage all method statement templates across your organisation.

 

Schedules Manager

This permission group is intrinsically linked to our Audits & Inspections module and it allows users to create, view and manage the scheduling of Audit or Inspections.

 

Users Administrator

This permission group allows users to create, view and manage user profiles. 

This also includes being able to export a user list; view access levels; email notifications and organisational structure linking within the Notify Application. 

The permission will additionally provide a view of active and remaining licences when editing/creating a profile.